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Maintenance Planning and Scheduling and Business Performance

by Kanne

Planning and scheduling can significantly boost a business’ output. Hence, it needs to be planned and executed correctly. A firm must organize, design, and manage its maintenance tasks to be efficient. Planning and scheduling are included in the maintenance plan.

Maintenance planning is about planning; whereas, maintenance scheduling is about rearranging industrial duties. Scheduling maintenance optimizes physical and human resource use, plan production, and get raw materials.

Planning and Scheduling for Maintenance: A Breakdown

Your best-laid plans may fail in an emergency, so being prepared will help you. However, successful planning and scheduling requires you to consider all the possibilities. Thinking ahead and preparing for the potential outcome are crucial for making good decisions.

Today’s manufacturers need to boost efficiency to produce higher-quality, lower-cost items. Together, the scheduling and planning processes make up what is known as the maintenance program.

What Is Maintenance Planning?

With careful planning, you can predict when and how often your assets or machines require maintenance. Time, money, and construction materials are needed for preventive maintenance. A well-planned maintenance can prevent minor asset concerns and catastrophic equipment failure.

What Are the Procedures for Maintenance Planning?

The maintenance procedures are the things that should be included in developing a schedule for routine maintenance. There are measures you must take to create a successful maintenance plan for your company, and it’s not as challenging as it appears.

The five stages are as follows:

  • Maintain the essential assets by marking them based on importance.
  • Establish a schedule for the regular inspection and servicing of these assets.
  • Use the above procedures as the basis for your maintenance schedule.
  • Plan out the servicing of your assets at regular intervals as recommended by the manufacturer (SMIs).
  • Get reliability assessment done as planned.

Six Principles of Planning

  • You should keep the Planning Team and the Maintenance Team apart. The planner must be separated from the maintenance staff, so they can focus on planning.
  • Concentrate on what you will be doing in the future. Ensure the maintenance team has a work schedule at least a week in advance so that they can begin making preparations for the job. The Planner must be informed of any job-related difficulties that are rectified, so they can be included in future planning.
  • Arrange data with just one computer. Instead of keeping everything together, synchronize your archives. It allows you to access prior work using the same equipment to guide future project planning.
  • Make good use of your newfound wisdom. By drawing on one’s knowledge and past experiences, one may more accurately predict how long it will take to complete a specific work order.
  • The technician’s skills must be evaluated. Recognizing the expertise of professionals is crucial when creating a schedule. Delegating duties to experts ensures that they are done appropriately and effectively.
  • Evaluate progress in light of your strategy. The time spent on tasks is a good indicator of labor efficiency and planning and scheduling performance.

What Is Maintenance Scheduling?

Equipment reliability requires “maintenance scheduling” under the maintenance department. Planning and scheduling maintenance optimize equipment performance and output quality. It also prevents costly breakdowns. In addition, having a maintenance schedule can help a production supervisor or maintenance scheduler with the budget.

Preventive maintenance can also save money from unexpected equipment repairs. Prevention planning is a common term for this kind of preparation.

How to Increase the Frequency of Preventive Maintenance?

Finding the optimal preventive maintenance schedule requires trial and error. You can use the PDCA model (Plan, Do, Check, Act) as a guide.

  • Plan

Review asset guidelines, repair records, and criticality and utilize trends to initiate preventive maintenance.

  • Do

If you want a precise outcome, you need to stick to your strategy.

  • Check

Check the asset-specific failure indicators to see whether your strategy is a success.

  • Act

Based on what you learn, adjust the frequency of your preventive maintenance. If an asset is experiencing breakdowns before the scheduled preventive maintenance, the frequency should be increased. If your PMs are not finding failures or if there are few failures in between PMs, you may decrease the frequency.

Six Principles of Scheduling

  • Generate a comprehensive work plan. The work plan should include the number of technicians, the length of experience, and the projected time to perform each job.
  • Make prioritized planning and scheduling for the next week. Creating a weekly plan and prioritizing tasks in advance help in maximizing efficiency.
  • Make a plan that where you can use the resources and knowledge you already possess. Consider the experts’ knowledge, the activities to be completed, and the number of hours needed each day while creating a plan.
  • Make use of your free time by planning out your chores. Overplanning or underplanning may be avoided if scheduling is based on actual productive hours.
  • Assign a leader to oversee the field activities. They should assign tasks and monitor progress throughout the day using the work orders and workers’ strengths and weaknesses. On top of that, they may need to rearrange their schedule to accommodate unexpected events or postpone tasks.
  • Evaluate progress when it suits your needs. The scheduling process may succeed when everything in the weekly schedule is done.

Ways for Improving and Optimizing Maintenance Planning and Scheduling

1. Create a New Role Just for Scheduling and Planning

It is not the fleet manager’s job to establish routes, monitor delivery times, or perform routine maintenance. They need help with the work and worry about things like keeping their ways up-to-date instead of focusing on their work.

Instead, offer someone to do the fleet maintenance and work on delivery objectives. Maintenance managers can make the fleet managers’ jobs simpler and enhance truck inspection frequency.

2. Determine Potential Time Commitments Based on the Prior Job Experience

Tracking maintenance data and KPIs over time might help your team forecast vehicle downtime. Your maintenance plan will become better as you accomplish more jobs, helping you manage your backlog. You will also see where process improvements increase productivity.

3. Make Use of a CMMS

A computerized maintenance management system helps monitor your company’s automobile mileage and repairs. CMMS software tracks vehicles, assets, maintenance history, repair requests, and more.

It also updates all the trucks’ mandatory preventive maintenance and monitors optional or last-minute maintenance during busy days.

4. Set Priorities for Your Work

Preventative maintenance is better than distribution network expansion for major repair delays. To prevent expensive and significant issues from arising, prioritize maintenance.

Pre-delivery maintenance may prevent days-long vehicle breakdowns. Maintenance schedules and software may prevent problems in the long run, increase equipment lifespan, and improve service.

5. Time Your Preparations Out Weeks in Advance

If you plan for order delivery and maintenance weeks, there will be no surprises or lost chances. To ensure you have enough options, schedule a reliability assessment when business is sluggish. Hence, you can save time and resources via planned maintenance during peak or off-peak hours.

6. Plan the Project to Completion Before Moving on to Scheduling

Before bringing in your vehicles for repair, it is essential to have a plan that details what work should be done and how long it will take. Make a checklist that can be reviewed before and after the truck arrives. Also, be specific about what parts of the car need repairs and replacement.

Due to the number of cars, unexpected maintenance difficulties or extra time figuring out what must be done should be considered. Delays and equipment failures may cost your firm to lose money.

7. Concentrate on Route Optimization and Planning as a Source of Value

Scheduled maintenance is the only method to avoid significant car issues. Thus, it should be included in the expenditures. Driving them less often will result in savings because payments depend on mileage. When you use route optimization, the time and distance between each stop are maximized.

The overall operational costs of your business may be reduced with some planning and route optimization. Better delivery efficiency means more money made and happier customers. It is all because of the tool you use to plan your routes and timetable.

The Advantages of Maintenance Planning and Scheduling

1. Decreased Requirement for Maintenance

The scheduled maintenance program presents an excellent chance to reduce maintenance costs. Preventative maintenance helps you spot issues and address them as soon as possible before they get worse.

2. Promotes Safety in the Workplace

It is in everyone’s best interest to prevent equipment from being broken. Thus, the safety of workers and workplace is as vital as the financial rewards.

3. Culture in the Workplace Has Been Improved

Equipment and worker downtime can be both minimized with careful maintenance planning. Preventative maintenance decreases stress from unplanned equipment breakdowns, making the staff more productive, cooperative, and satisfied.

4. Increases Longevity

Preserving assets via routine maintenance is an effective way to improve their lifespan. If consistently evaluated, maintained, and repaired, equipment may last longer.

5. Downtime Can Be Reduced With Planned Maintenance

With proper precautions, a valuable asset can do well and last long. Some things might go wrong during manufacturing, and when they do, it can cause unscheduled delays that can last for hours or even days. It’s expensive, especially when you consider the rising operational and personnel expenses.

Final Words

Planning and scheduling save money, improve equipment dependability, and speed up maintenance. A regular maintenance program and strategy may help your organization function properly to compete globally. Read this insightful guide of ours to learn how to do maintenance planning and scheduling to benefit your business.

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